# Setup and access
The top portion of the App tab contains controls that enable you to determine your application's name, upload a custom icon, and manage app access.
# Name and icon
To determine your application's name and icon, perform the following actions:
Click the existing name to edit the name of your app. This name is displayed in the Apps portal.
Click the existing icon to upload a unique icon for your app.
App URL preview
Click the existing app name to view a read-only preview of your app's URL. You can customize the URL prefix in Tools > Apps portal > Settings > General.
# Manage app access
This section of the App tab enables you to determine who can access your application by assigning user groups to your app.
BEFORE YOU BEGIN
Before you can assign user groups to your Workflow App, you must add app-users to the Apps portal.
Workato enables you to add internal and external users to your application, meaning app-users do not need a Workato account to join the Apps portal.
Learn how to invite users in our Administration guide.
To manage app access:
Underneath your app's name the number of users and groups already assigned to this Workflow App appears. (In the preceding example, this is 6 groups, 81 users ).
Click into this field to open the Manage access modal.
Click + (plus) Add group
Assign user groups to your app
Select a user group from the picklist.
Assign each group a role. Their role determines the user group's permissions to interact with the app.
Manage access for user groups
The following roles are available:
Members can create new requests and respond to tasks assigned to them.
In the Apps portal, users with the member role can only access tasks in the Assigned to me, Created by me, and Due today tabs. The All requests tab is visible to users with the member role, but only includes tasks assigned to/created by the user.
In addition to member permissions, managers can view and update all requests created by users within the app.
In the Apps portal, users with the manager role can access tasks in the All requests, Assigned to me, Created by me, and Due today tabs.
Roles determine the tasks users can access in the Apps portal
Click Save changes.
SET UP USER GROUPS
You can set up user groups in Tools > Apps portal > Users and groups. See Organize users and groups for more information.
Last updated: 9/21/2023, 9:23:12 PM