# Invite and manage workspace collaborators

You can invite, manage, and delete collaborators as needed within Workato workspaces. It’s not possible to share a specific project in your workspace. However, you can invite collaborators to a workspace and manage permissions to grant access to a specific project. Users you invite to a project can access the recipes, connections, and folders within the project you provision access to.

NOTE

You must have the following privileges to invite and manage workspace collaborators:

The Admin system role, or
The Workspace privilege

# Invite collaborators

PREFER VIDEO GUIDES?

Check out how to invite collaborators using this video!

Complete the following steps to invite a new collaborator to your workspace:

Click Invite Collaborator in the top-right corner of the page.

Enter the full name and email of the collaborator.

Use the Role menu to select the role you plan to assign to the collaborator.

Click Send invitation.

If the user is already a Workato user, they'll be prompted to sign in and accept the workspace invitation.

New users will be prompted to sign up for an account.

# Change a collaborator's role

USING ENVIRONMENTS?

If using the Environments feature, ensure that you understand how to manage workspace roles in environments before changing a collaborator's role.

Complete the following steps to change an existing collaborator's role:

Click the collaborator you plan to modify. This opens the Edit collaborator page.

Use the Role drop-down menu to select the new role.

Click Update.

# Delete collaborators

You can delete a collaborator from your workspace if someone has left your organization or no longer requires access to Workato.

Note: Deleting a collaborator doesn't delete the work done by the collaborator.

Complete the following steps to delete a collaborator:

Click Delete collaborator in the top-right corner of the page.

Click Delete to confirm the deletion when prompted.

Last updated: 6/24/2025, 6:58:45 PM